Safer Space Policy
At XRCC, we are committed to fostering a welcoming environment for all participants, regardless of gender, race, ethnicity, age, sexual orientation, disability, or background.
We believe that diversity enriches our community and enhances the overall experience for everyone involved. As such, we expect all attendees, speakers, sponsors, volunteers, and organizers to adhere to the following guidelines.
1. Respect
Treat all individuals with respect, kindness, and consideration. Be mindful of your words and actions, and refrain from engaging in behavior that may be perceived as disrespectful or discriminatory.
2. Inclusivity
Embrace diversity and inclusion in all aspects of the event. Be open to different perspectives, experiences, and ideas, and strive to create a supportive and welcoming atmosphere for all participants.
3. Collaboration
Foster a spirit of collaboration and cooperation among attendees. Share knowledge, resources, and expertise generously, and support others in their learning and growth.
4. Safety
Prioritize the safety and well-being of all participants. Be aware of your surroundings and report any concerns or incidents to event organizers promptly. Harassment, intimidation, or any form of threatening behavior will not be tolerated.
5. Professionalism
Conduct yourself professionally at all times. Refrain from engaging in disruptive or inappropriate behavior, including but not limited to excessive drinking, use of illicit substances, or causing damage to property.
Harassment may manifest in various forms, including but not limited to:
Verbal comments that reinforce social hierarchies based on gender, gender identity or expression, sexual orientation, disability, appearance, body size, ethnicity, age, or religion.
Sharing sexual images in public spaces without explicit consent.
Intimidation, stalking, or following of individuals.
Disrupting lectures or discussions persistently.
Inappropriate physical contact.
Unwanted sexual attention.
Pressuring individuals for gifts, food, or drinks.
Advocating for or encouraging any of the aforementioned behaviors.
Consequences of Violating the Safer Space Policy
In the event of a violation of the Safer Space Policy, consequences will be determined based on the individual circumstances and the preferences of the affected parties. Rest assured, individuals reporting incidents will not face negative repercussions. We urge affected individuals to seek assistance promptly.
Depending on the severity of the infraction, consequences may include:
Private Warning: A conversation with organizers to address the behavior and remind you of the policy.
Formal Warning: A written notice explaining the violation and that further issues may lead to removal.
Limited Access: Losing access to certain event areas or activities (e.g., being restricted from workshops or networking events).
Removal from the Event: Being asked to leave XRCC immediately without a refund.
Ban from Future Events: Serious or repeated violations may mean you won’t be invited to future XRCC events.
Restitution: If you cause harm, damage, or loss, you may be asked to take responsibility and make amends.
Contacting Authorities: If the situation is serious or illegal, we will involve the appropriate authorities.
If you witness any of the behaviors outlined above among attendees or staff (internal or external), please report them immediately. We will treat everything you share with us strictly confidential.